Keep a single folder naming pattern that mirrors the app’s vendor ID, not the trade name staff use in chat. When Hangul and English legal names diverge, store both on the cover sheet. Reviewers waste hours reconciling aliases that never made it into the export.
What still gets stamped
Contracts above internal thresholds often carry wet or digital seals. Photographing a seal into a JPEG without a hash or upload log is how desks lose chain of custody. Link the image to the app attachment ID in your sampling log.
Hygiene checklist we reuse
- Vendor ID matches bank beneficiary string
- Latest tax certificate dated within policy window
- Conflict declaration on file for related-party flags
- App attachment list reconciled weekly during fieldwork
None of this replaces professional skepticism — it just keeps the packet from failing on paperwork grounds before substance is discussed.